Head of Administration (m/f/d)

We are looking for an experienced and highly organized Head of Administration to oversee and optimize the administrative department of our sports resort. This role is responsible for planning, directing, supervising, and controlling administrative tasks finance focused, assigning department-specific duties to the Administration staff, with the goal of presenting updated financial statements and relevant financial information
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Your tasks

• Oversee and manage administrative processes across all departments
• Ensure accurate revenue tracking, payment processing, and debt management
• Manage accounts payable and receivable, ensuring timely invoicing, payments, and debt collections
• Ensure compliance with tax obligations, regulatory requirements, and legal standards in collaboration with advisors
• Oversee payroll processing, employee records, and coordination with HR
• Monitor and reconcile bank accounts, financial transactions, and cash flow
• Supervise inventory, fixed asset records, and financial forecasting
• Implement and optimize administrative policies, procedures, and internal controls
• Prepare and analyze financial reports for the financial manager
• Collaborate with the Financial Manager and department heads to align administrative functions with business goals
• Provide leadership and guidance to the administrative team, fostering a culture of accountability and continuous improvement
• Oversee and ensure adherence to internal controls, while managing sensitive administrative and financial data with confidentiality
• Maintain open and effective communication with headquarters to ensure alignment and compliance with group policies and procedures

Your profile

• Bachelor's Degree in Business Administration, Finance, Accounting, or related field
• Minimum 5 years of experience in an administrative role, within finance or accounting
• Hospitality sector experience is highly desirable
• Strong knowledge of the Spanish General Accounting Plan (PGC) and taxation, with a preferred understanding of IFRS
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and knowledgeable in financial/accounting software
• Experience with PMS (Opera), Dynamics, and other relevant systems is a plus
• Ability to make decisions, solve problems, and delegate tasks effectively
• Strong knowledge of legal and regulatory requirements in hospitality operations
• Proactive with a strong initiative to identify and implement improvements
• Strong negotiation skills for dealing with clients, suppliers, advisors, and partner companies
• A structured and analytical approach to projects and administrative tasks
• Excellent communication skills in English and Spanish (bilingual proficiency required), German would be a plus
• Team player with a proactive approach and strong sense of responsibility

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